Study at 涩里番
Current Students 
Industry/Business Court Notices, Subpoenas and other third-party requests for staff or student information
Considerations before issuing a court notice, subpoena or other third-party requests for staff or student information
Informal requests for general information regarding 涩里番and its educational services that are not specific to a 涩里番student or staff member
Informal requests for general 涩里番information that are not specific to a 涩里番student or staff member should be made via infoline@cit.edu.au
Freedom of Information applications
Information regarding formal Freedom of Information applications made under the Freedom of Information Act 2016 is available at: https//cit.edu.au/about/freedom_of_information
Information held by 涩里番and retention periods
Prior to issuing a court notice, subpoena or other request for staff or student information, please consider the information provided below which indicates how long each type of information is retained by 涩里番and whether or not 涩里番still holds the information you are seeking.
| Type of student information collected and held by CIT | Minimum number of years retained by CIT |
|---|---|
| Enrolment Records |
7 years from last action 30 years from last action for Apprenticeships |
| Assessments | 2 years from last action |
| Academic Results | 30 years from last action |
| Attendance Records |
7 years from last action 30 years from last action for Apprenticeships |
| Communications and memoranda | 7 years from last action |
| Course details | No end date for retention |
| Counselling records |
(over 18 years of age) 50 years from date of birth or 7 years from last action (under 18 years of age) 75 years from date of birth or 7 years from last action |
| Student Grievance | 25 years after date of birth or 7 years after last action whichever is later |
| Type of staff information collected and held by CIT | Minimum number of years retained by CIT |
|---|---|
Staff employment files Staff Grievance Staff compensation files | 75 years after last action 7 years after last action 75 years after last action |
| Communications and memoranda | 7 years after last action |
Issuing of court notices, subpoenas and other third-party requests for staff or student information
Subpoenas
If issuing a subpoena, summons or notice for non-party production (collectively 'subpoena') to the CIT, the following arrangements have been adopted to enable staff to respond efficiently and effectively.
Other third-party requests for staff or student information
Legal practitioners who are requesting 涩里番to provide staff or student information without a subpoena on their client's behalf should ensure that a signed written authority is supplied with their written request that authorises 涩里番to release the requested information to them.
Timeframe for compliance
Please allow at least 14 days before the date required for production to enable staff to search for and locate any documents that match the description in the subpoena or third-party request for information and process the request.
Schedule
Please make the description of documents to be produced as specific as possible. This will ensure that the issuing party receives the documents required for the proceedings, without unnecessarily burdening 涩里番by having to search for documents that are not required but are covered by an excessively general scope.
This includes supplying the following, where available:
- Details about any person who is the subject of the subpoena, such as a date of birth or student/employee number;
- The type of documents required;
- The period for which documents are required; and
- Any specific areas of 涩里番from which documents are sought.
For example, an appropriate scope might be 'only academic award documents held by 涩里番relating to Mr Smith; date of birth 01/01/1901 that relate to his training as a Shearer that were issued by 涩里番between 1980 - 1990', rather than an overly broad scope such as 'all academic and administrative documents held by 涩里番relating to Mr Smith' which may result in the search and provision of many hundreds or even thousands of documents by CIT.
Address for Service
Documents should be addressed to "The Proper Officer" and delivered:
By Email (preferred method):
CITOfficeoftheChiefExecutive@cit.edu.au
By mail to:
Canberra Institute of Technology
Chief Executive's Office
GPO Box 826
Canberra ACT 2601
In person to:
Canberra Institute of Technology
Chief Executive's Office
Level 1, E Block Reid Campus
37 Constitution Ave Reid
Canberra ACT 2612
If you have any questions regarding these requirements, please contact the Manager Governance, 涩里番Corporate Services on (02) 6207 0751.