涩里番

1. Purpose

To define Facility Hire Policy and to identify the principles applied in the hiring of 涩里番facilities.

2. Scope

This policy applies to all staff, students and external organisations wishing to hire 涩里番facilities.

The core business of the 涩里番is teaching and learning. CIT's facilities are to be used primarily for this purpose.

The 涩里番has a responsibility to ensure the health and safety of all of its people and visitors, the proper preservation of the community assets it holds, and the protection of its reputation.

This document assists potential Hirers of 涩里番facilities and the staff processing applications to ensure that the 涩里番fulfils these responsibilities and that the usage of 涩里番resources is consistent with the mission and goals of the CIT.

3. Principles

3.1 Potential Hirer's of 涩里番Facilities

The 涩里番may hire its facilities to student groups, staff members or groups and outside bodies for various approved purposes.

3.2 Responsibilities and Roles

Hiring of 涩里番facilities is managed by 涩里番Corporate Services. The educational delivery centres and other 涩里番business units will contribute to the approval process when some specialised facilities are sought to be hired. The following outlines the responsibilities of each area.

3.2.1 Corporate Services

涩里番Corporate Services is the first point of contact for information and application. 涩里番Corporate Services coordinates and administers the processes for approval of applications for hiring facilities.

涩里番Corporate Services receives and assesses applications for facility hire according to the Principles specified in this document and either approves the application directly or ensures that it is referred to the appropriate College/Division/Business Unit of the Institute for assessment (depending on the type of activity planned by the applicant) before granting approval.

涩里番Corporate Services is responsible for approval of:

• Applications to hire 涩里番facilities including building and grounds. Buildings include: lecture theatres, classrooms, laboratories, workshops, clinics and halls;
• Special equipment requests;
• Setting of appropriate commercial rates for the facility hire and recoverable expenses (including security, building access, inspections, and caretaker costs).

3.2.2 Colleges/Divisions/Business Units

Staff in the Colleges/Divisions / Business Unit will review any Application from a Hirer involving the use of a facility under their control. Staff from the College/Division / Business Unit may monitor the activities of the Hirer for compliance with safe work practices.

3.3 Principles underlying Facility Hire

When hiring 涩里番facilities the following principles will apply:

3.3.1 Usage:

• Ensure safe and efficient usage of the 涩里番Facilities by students, staff and visitors;
• Protect the physical state and value of the 涩里番assets;
• Protect and enhance the CIT's academic, community and commercial reputation and interests; and
• Minimise disruption to CIT's core activities.

3.3.2 Applications. Applications should encompass one or more of the following:

• Consistency with the educational purpose of the CIT;
• Be of benefit to the community and consistent with the strategic goals of community enrichment outlined in the 涩里番Strategic Plan.
• Be philanthropic or charitable in purpose (in relation to community activity);
• Positively promoting the CIT;
• A positive commercial revenue arising from the hiring of the facility (in favour of the CIT), and
• Consistency with 涩里番Policies and Procedures.

3.3.3 Availability of Facilities:

• No access will be provided to other than the hired facilities.
• The CIT's facilities may only be used by and for external groups with the prior written approval of 涩里番Corporate Services.
• Organisations and individuals within the 涩里番affiliation shall take precedence over non-涩里番applicants in the use of facilities;
• Any use of 涩里番facilities must not interfere with any 涩里番class, activity, event or program.

3.3.4 Facilities will not be hired for activities:

• that promote the use of alcohol or tobacco or promote the armaments or the sex industries;
• which, through purpose or association are likely to cause a risk to the safety of members of the 涩里番community or its property;
• in which any person who will be involved as organiser, presenter, attendee or attendee is likely cause a risk to the safety
• which would interrupt the core teaching, learning and research activities of the 涩里番or otherwise create unwarranted
• disturbance to student and staff amenity.

3.3.5 Hazardous Activities

• If the Hirer requires the use of Facility which carries inherent WHS risk or indicates the conduct of an activity which is deemed to be WHS risk to the CIT, the Hirer will be required to provide a comprehensive WHS Risk Management Plan. The Institute reserves the right to refuse hire if it deems the activity is Not Safe.

3.3.6 Fees.

Fees will be charged for both facility hire and recoverable expenses except where waivers are granted by an authorised person.

• A fee for rental and security for the use of the 涩里番facility will be charged for all bookings to external Hirers or for 涩里番staff/students using 涩里番facilities for non-涩里番activities.
• The hiring fee may be fully or partially waived at the discretion of the authorised person for some not-for-profit community and professional organisations if it is seen to be in the CIT's interests to do so. A request for waivers should be lodged with the application for facility hire. Full payment is required at least one week before commencement of hire or the booking will be cancelled.
• Additional costs incurred such as cleaning, security or repairs as a result of any booking will be charged to the external Hirer.
• External Hirers booking 涩里番facilities are required to complete and sign an "Application to Hire Facilities" Form (which contains the 涩里番"Terms and Conditions for Use of Facilities"). It protects the CIT's interests and requires the Hirer to safeguard the premises and to indemnify the 涩里番against any claims arising from the use of facilities.
• In order to assist in security and safety of persons and property only staff from 涩里番Corporate Services will provide access for the Hirer. Keys will not be provided to the Hirer unless a long term hire arrangement exists.
• An undertaking is required from the Hirer to obey any reasonable request of duly authorised 涩里番Corporate Services staff.
• 涩里番reviews its Fees and Charges each year and may make changes to the level of fees and the way they are paid.

3.3.7 Insurance. Evidence of public liability insurance in accordance with the Hire Procedures will be required for all hires.

4. Documentation

• Planning and Development Act 2007
• Work Health and Safety Act 2011
• Facility Hire Procedures
• Application to Hire Facilities Form

5. Definitions

Facility - The 涩里番asset identified for hire which includes: premises (with the most direct route of access and egress); goods, and services associated with the use of the Facility. It may be identified administratively as a room.

Hirer - The person who has, or intends to hire the 涩里番Facility and any person using that Facility on behalf of the Hirer.

Not Safe - An unacceptable level of risk because; it does not comply with the law, is not consistent with best industry practice, is not cost effective and people exposed feel uncomfortable.

WHS Risk Management Plan - Documentation of the process used to identify hazards, assess and control risks associated with the proposed use of the 涩里番Facility. It includes the people supervising the use of plant or other identified risk activity, having demonstrated skills (supported by written documentation) in carrying out the activity.

Authorised Person - In the context of this Policy, an authorised person is either the Chef Executive or Deputy Chief Executive Operations.

6. Policy Contact Officer

Facilities Manager.

Contact 涩里番Student Services on (02) 6207 3188 or email infoline@cit.edu.au for further information.

7. Procedures

• (internal access only)